BOOKKEEPING SERVICES

Your Outsourced Bookkeeping Solution

Black Box Business Services provides complete outsourced bookkeeping services to small and mid-sized businesses.

Comprehensive Bookkeeping & Management System

We will customize our services to meet your individual business needs. The information below is a brief description of our outsourced bookkeeping services. Keep in mind that you can choose some or all of the services depending on your exact business needs.

Our comprehensive bookkeeping and management system is designed to complete your daily financial record-keeping tasks as well as your month-end closing tasks, followed by preparation of your monthly financial reports and analysis of your business.

We want you to feel confident that your bookkeeping system accurately reflects your current situation so you can concentrate on running your business. The procedures involved with basic bookkeeping can be overwhelming depending on the size of your business and the number of transactions. If you no longer feel like you have control of your books, we can solve your problems. We can manage your business finances and keep you on the right track.

Payroll

• Employee time records are uploaded by client each pay period
• We complete payroll and allow the client to print, sign and distribute paychecks or have us print.
• Prepare employee earnings statements complete with current pay period and year-to-date wages, taxes, and adjustments
• Prepare department summaries of month-to-date payroll data in addition to customized reports specific to client
• Prepare timely and accurate notifications of tax liabilities and deposits
• Complete year end W-2 forms
• Process and submit garnishment payments
• File new hire reporting to state
• Prepare, file, and pay all Federal, State, and local payroll taxes
• Record payroll expenses

Accounts Payable

• Input vendor bills (invoices)
• Classify expenses to the correct account
• Maintain vendor histories
• Manage vendor inquiries about payment status
• Maintain copies of vendor payments
• Preparation of applicable Form 1099
• Issue checks to vendors based on due dates or client instruction
• Reconcile vendor statements to accounts payable ledger
• Reporting to organization on detailed aged payables and cash requirements

Accounts Receivable

• Invoicing or billings as needed from client work orders
• Categorize receivable transactions into the accounting system
• Prepare and issue periodic statements
• Issue client-approved credit memos and refund checks
• Maintain subsidiary receivables ledger
• Process client-approved adjustments
• Record payments received to customer accounts, from client prepared deposits

Cash Management

• Record sales and deposit reports
• Verify deposits and report variances
• Reconcile and verify credit card deposits
• Reconcile monthly bank statements

Depreciation

• Record and calculate depreciation and amortization
• Maintain and classify, capitalize, and record fixed asset items and capital expenditures
• Maintain depreciation schedules in accordance with Internal Revenue Service guidelines

Financial Reporting

• Profit & Loss (Statement of Income and Expenses) and Balance sheet (Statement of Assets and Liabilities) each month-end
• Periodic Accounts Payable and Accounts Receivable aging reports

Periodic Tax Filings

• State and local Sales and use tax filings
• Applicable Meals and Lodging tax filings
• Payroll tax returns as applicable
  
  

Your personal accounting specialist is responsible for the bookkeeping and data entry, ensuring the integrity and accuracy of your accounting system. On a monthly basis, they close the books, prepare your financial reports (balance sheet, profit and loss statements), review your outstanding payables and aging receivables and check your cash flow to help identify specific areas that need attention. Your personal accounting specialist will present this information so you will be able to understand your company’s financial position each month.

Additional Services

Depending on the nature of your business or your current financial situation, you may need customized services to accomplish specific company objectives. With our supplemental services, you can get current on back-work or get assistance preparing for an annual audit. Our affordable add-on choices are listed below, but if you need something not listed please check with us, as we try to accommodate all of your accounting needs.

• Financial trend analysis
• Inventory
• Tax planning
• Income tax preparation
• Prepare periodic cash flow statement (historical or projective)
• Audit assistance
• Budget preparation and planning
• Back-work
• Computer Software conversion
• Job costing

Our goal is to manage your complete accounting system. If you are interested in additional accounting assistance, call your personal representative to schedule a free consultation.

Pricing

Our bookkeeping and management system is sure to provide you significant savings over and above the cost of in-house staff while you gain a higher quality bookkeeping, management reporting, administration and other financial results.

Pricing for our bookkeeping and management system is based on your company’s monthly transaction volumes. Additional service options will be billed on an hourly basis separately.

Benefits to Outsourcing Your Bookkeeping

Outsourcing is simply an alternative to having you or your employees perform certain tasks. By choosing Black Box Business Services, you get a team of professionals with skills, resources, training and often innovative ideas that can enhance your business. Every Black Box Business Services specialist works for your company as if they were a part of your company, because they essentially are a part of your company. You no longer need to worry about training and maintaining your accounting staff. Our bookkeepers are hired and trained by us in a very selective and deliberate manner. Each member of our staff averages over 10 years of accounting and bookkeeping experience.

• You will no longer need to concern yourself with finding the right person for your bookkeeping needs.
• You will no longer need to be concerned with your bookkeeper calling in sick or quitting.
• You will no longer be concerned with bad weather or family problems affecting your bookkeeper's attendance.
  
  

Black Box Business Services does not sign checks for you because they are printed in your office. Nor do we make deposits; therefore, you have an added layer of protection. Cash is handled in your office, but the record keeping is handled in ours.

Below are additional benefits you will realize by outsourcing your bookkeeping to us:

• Free up your time to “do what you do best”
• General overhead is reduced
• Reduce capital expenses of computers and printers
• Improve efficiency
• Avoid doing non-core functions
• Having access to specialized skills
• Cost savings on manpower and training
• More timely financial information
• Reliable financial information
• Improved cash flow